Phase 1 Projects

January through November 2017

Copier Leases

• Eliminated approximately 105 leases by using internal loans through Copy Machines Department
• Estimated principal savings of $925,000

Travel

• Automated approval of approximately 20,202 low risk travel reimbursements annually, or approximately 49% of reimbursements
• Increased average approval time of reimbursements by 11 hours, thereby reducing the amount of time travelers wait for reimbursement
• Saves Travel department approximately 1,683 hours annually*

Mid -Year Pay Increases

• Standardized & streamlined process for review & approval of all mid-year pay increases by developing & deploying an e-doc to manage process
• Clarified & improved process for departments & campuses
• Saves IU Human Resources & the University Budget Office approximately 638 hours annually

Accounts Payable

• Automated processing of approximately 2,263 Apple invoices annually
• Saves Accounts Payable approximately 188 hours annually*

Phase 2 Projects

January through October 2018

Student Fees

• Created inventory of all student fees
• Standardized & improved process for request & approval of new fees by developing & deploying an e-doc to manage process
• Clarified & improved process for departments & campuses
• Saves University Bursar & University Budget Office approximately 1,047 hours annually

HR Census Data

• Investigated Human Resources Census table creation process, usage & documentation
• Recommended several improvements to improve efficiency & reduce risk

Phase 3 Projects

January through November 2019

Fee Remissions

• Created inventory of all fee remissions
• Developed & deployed a process for request and approval of fee remissions using an online request form
• Standardized the process, reducing the time to completion

Non-Employee Travel

• Reviewed & standardized process for reserving and reimbursing non-employee travel
• Developed and deployed tools for departments to facilitate process of collecting required information for reserving and reimbursing travel, thereby improving processing speed

I-9 Centralization

• Implementation still in process
• Research & implement centralization of I-9 processing with goal of ensuring high level of compliance while improving processing performance

New Hire Orientation

• Implementation still in process
• Research reasons for attendance decline
• Implement improvements to orientation and communication in order to improve attendance

Employee Overpayments

• Research reasons for overpayments & recommend improvements
• Developed comprehensive white paper with reasons for overpayments, developed new reporting tools, and made several recommendations for improvement

* Based on average processing time of 5 minutes